Reimbursement/Purchase Request Form

Please fill out the above linked google form for reimbursement or a purchase request for an FOM-related expense, or to request payment for an FOM-related purchase.

See below about all reimbursement concerns and questions.

Any additional questions or concerns please email Frances Wells directly at francesmmfa@gmail.com or fom@montessoriforall.org - thank you!

Reimbursement details

Ensure you have budget dollars available or have received a grant approval notice.

  1. We cannot reimburse for taxes, so please use this form when making purchases.

  2. Fill out the form for reimbursement.

  3. Choose your type of request:

      • Personal reimbursement: for a purchase made with your own personal funds (preferred method)

      • Debit card request: if you need the school to pay for your purchase via debit card (ACH)

      • Check request to vendor: if you need the school to pay for your purchase via check

      • Payment to vendor by purchase order: if we receive a quote, not an invoice

  4. Attach supporting documents so that MMFA can make the payment to you or to the vendor (i.e., grant approval, receipts, invoice, cart details, etc.) and submit. If a link to purchase is more relevant, email the FOM Treasurer and please be sure to include a copy of this email in supporting documents.

    The Treasurer will approve expenditures and enter into BookReport.

  5. Currently, MMFA processes payment requests on Fridays and checks are cut on Monday, so please turn in requests by Thursday afternoon for the following week’s payment processing. If a credit card purchase was made on your behalf you will be e-mailed the receipt.

  6. Email the Treasurer if you have any questions during the process or on the status of your reimbursement.

*Treasurer for 2024-2025: Frances Wells - francesmmfa@gmail.com

*DEADLINES for requesting reimbursement will be communicated and enforced to be sure our financial records are updated in a timely manner. All receipts dated prior to these dates must be submitted by the following deadlines:

  • Wednesday after Fall Break

  • Wednesday after Winter Break

  • Wednesday after Spring Break

  • The day before the last day of school

  • If you need an extension please reach out to the Treasurer before the deadline.

Click here to learn more about how the reimbursement process works and how you can get reimbursed as quickly as possible.